Pre-Set Service Categories:
When entering data into this column, use one of the following: Community and Education Services Contracted Programs Drop-in Activities - Instructional Drop-in Activities - Non Instructional Drop-in Monitored Access Events - Community Events - Special Food & Beverage Licensed Programs Life Skills/Enrichment Monitored Access Non-Monitored Access Non-Skill Based Activities Rentals Resale Items Skill Based Activity - Advanced Levels Skill Based Activity - Advanced/Competitive Levels Skill Based Activity - Beginner Levels...
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What is a Facility Name?
Facility Name: The name of the Facility to which the program will be held.
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What is a Facility Type?
Facility Type: The sub-facility(s) to the larger Facility Name or physical facility(s). For example, a Facility Name of "John Doe Recreation Center" has sub-facilities or Facility Types of a Lap Pool, Weight Room, Gym, Multi-purpose Room, Fitness Room, etc.
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What is a Facility Unit?
Facility Unit: The sub-facility to the larger Facility Type. A Facility Unit is the smallest, divisible, rent-able space within a facility. For example, the Facility Name is "John Doe Recreation Center", the Facility Type is "Lap Pool", then the Facility Unit would be "Lane". Or, Facility Name is "Athletic Fields", the Facility Type is "Soccer Fields", then the Facility Unit would be "Field" or maybe "1/2 Field" (if the field...
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Pre-Set Program Types:
Used for reporting purposes. When entering data into this column, use one of the following: Program Class Event League Team
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How to create a New Program - Import Data
PASS Lite was designed to allow the User to import multiple programs at the same time. From the Main Menu on the left-hand side, click on Import Data. Download the Sample CSV template. After you click on Download, wait a few seconds, then click on the download located on bottom left-hand side of your screen. This can be opened in Microsoft Excel ®, or any modern spreadsheet application. The data in...
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How to create a New Program - One at a Time
1. From the Main Menu on the left, click on Programs. 2. Next, click on New Program on the top right of the screen. 3. A pop-up screen will ask you to fill in the Program Title, the Program Type, the Service Area, the Service Sub Area, and the Service Category. Many of these are for reporting, filtering, or sorting reasons. 4. You will be taken to the main program...
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How do I Edit, View or Delete a Program?
From the Programs page, you will see all the programs. To the right of each program is a trash bin and a green arrow icon. To delete the program, click on the trash can to highlight it in red, then click on it again to delete. To edit or view the program, click on the green arrow icon.
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What are the main inputs that will impact the Fee to charge for the program?
There are four (4) inputs that either singularly or combined that will impact the Fee of the program. These are: Cost Recovery Goal Program Hours Per Day (determined by the difference between the Start Time and End Time) Program Days Per Session (number of times the program Minimum Participants (the lower the number, the higher the per person cost, thus fee, will be)
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What is the difference between Cost and Fee?
Costs or expenses are monies incurred by your organization to offer the program. The Fee is what you charge for the program.
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